WINSEARCH | De eerste stap naar jouw droomjob

NL / FR / EN

Your privacy is important to us!

Your personal data is processed by Winsearch NV, company number BE 0864.327.012 (head office at 2800 Mechelen (HQ), Stationsstraat 120).
In the context of the applicable legislation of May 25, 2018, including the General Data Protection Regulation (GDPR), we would like to inform you through this Privacy Policy about how we handle your personal data when you visit our websites or communicate with us via our websites, email, telephone, social media, or other channels.

By using our websites, you agree to the following terms applicable to Winsearch and its affiliated companies.

Personal data we process when you visit our website:

You can visit our website anonymously to learn more about us.
We regularly collect data regarding website usage, such as:

- browser type,
- duration of the visit,
- pages viewed, etc.
- IP addresses (this information is not directly traceable to your identity).

This data does not allow us to identify you.
We only collect personal data when an email address is voluntarily provided, for example to receive our newsletter or request additional information.

How do we use this information?

If you provide us with your email address or other (indirectly traceable) personal data, we will only use this information to send you our newsletter or to respond to your inquiries.
You can always unsubscribe from the newsletter; your email address will then be immediately removed from our records.

We will only disclose your personal data if we reasonably believe that we are legally required to do so.
Apart from this, we will never share your personal data with third parties.

Google Analytics

Winsearch NV uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses cookies to help us analyze how visitors use the website.
The information generated by the cookie is transmitted to and stored by Google on its servers.
Google uses this data to track your use of the website, compile reports for us, and offer other related services.
Google and all its subsidiaries, including Google Analytics, adhere to the Privacy Shield principles of the U.S. Department of Commerce and the European Commission.

You can refuse the placement of cookies by adjusting your browser settings accordingly. For more information, consult your browser’s help function or manual.

Cookies

We use cookies and web statistics on our websites to analyze visitor behavior and improve the site.
A cookie is a file stored on your computer. These cookies may be recognized during subsequent visits.
You can find more information in our Cookie Policy.

To refuse third-party cookies, the method depends on your browser. Please consult the relevant instructions online for your browser.

Hyperlinks

For your convenience, we include hyperlinks to third-party websites.
Please note that if you visit these websites, their own privacy policies—not that of Rialto Recruitment—apply to your activities and shared data on those websites.

Facebook Like Button

Our company Facebook page and other communication forms (e.g., email footers) may include a Facebook “Like” button.
Clicking this button automatically transmits your personal internet data (IP address and browsing behavior) to Facebook in the U.S.
We are not responsible for how Facebook handles this data.

If you do not want your “likes” to be used for advertising purposes, you can manage this in your Facebook ad preferences.

How long do we keep your personal data?

Retention periods depend on applicable legal requirements.

If you are a candidate who was not placed or employed by us:

As a job seeker, your data (name, address, gender, email, phone number, date of birth, CV, work experience, education, etc.) is stored in our GDPR-compliant candidate database.
This data is collected either via direct contact or registration on our website, with your explicit consent.

We may also collect your data if publicly accessible or published on social media (e.g., LinkedIn), indicating that you could be a suitable contact.

Your data will only be shared with clients (employers) if you explicitly agree, for the purpose of matching you with a job opportunity.

We may also share your data with third-party assessment providers.
Recruitment services may use your data for reference checks or background verifications.

Your data remains available for up to 5 years after the last contact, with renewal requests sent annually by email. You can choose a different retention period by notifying us.

If you were placed or employed via us:

Your personal data remains available for:

2 years after the end of employment
5 years after placement or the end of a temporary assignment

If you wish to stop being contacted, you can unsubscribe. Your data will be archived and anonymized, unless longer retention is legally required:

Payroll-related data: 7 years after employment ends
Tax declaration forms: 7 years
Copy of ID: 7 years

Purposes for processing your personal data:

If you are a job seeker, we use your data to:

Help you find a suitable job
Communicate about job openings and applications
Share your data with employers (with your consent)
Send job alerts
Advise and support your job search
Request feedback on our services
Fulfill client obligations when you are offered a job

If you are an employer (client):

Provide requested services
Send reports about our work
Offer advice on relevant services/products
Inform you about market trends
Request feedback on our services

Personal data of business contacts

We process data of individuals working for companies we do business with for offers, information sharing, and contract management.

We may share this data with candidates, partners, subcontractors, or others if legally required (e.g., court orders).

Data is kept for 2 years after the last contact, unless earlier deletion is requested.

Companies within the group accessing your data

Winsearch NV is part of the French HR group PROMAN, along with Agilitas Group.
Candidate data may be accessed by PROMAN companies (including Agilitas Group) for legitimate interest, only with the candidate’s consent for selection procedures.

You can consult the privacy policies of Winsearch NV and Agilitas Group via this link or on our website.

Your rights:

Right to access and modify

You can request access to and correction of your personal data.

Right to withdraw consent

Where processing is based on consent, you may withdraw it at any time by contacting Winsearch NV or the Agilitas Group DPO.

Right to object

You may object to processing based on legitimate interests.
Please specify the processing and your reasons via your contact person or email.

You can easily unsubscribe from newsletters via a link in the email.

Right to access

You may request details about:

Processing purposes
Types of data
Recipients
Retention periods
Sources of data
Existence of automated decision-making

We must balance your rights with others’ rights.

Right to rectification

You may request corrections or additions to your data.

Right to data portability

You may request an electronic copy of the personal data you provided, either to yourself or to another controller.

Right to erasure (right to be forgotten)

In applicable cases under GDPR, we will delete your data upon request.

Right to restriction of processing

You may request restriction when:

You contest the accuracy of the data
Processing is unlawful but you oppose erasure
We no longer need the data, but you do for legal claims
You objected to processing and await a decision

Response time

We will respond within one month. In complex cases, this may be extended by two months. You will be notified accordingly.
In some cases (legal obligations, rights of others), we may be unable to fulfill your request fully and will inform you why.

Security

Winsearch NV takes appropriate physical, administrative, organizational, and technical measures to protect your personal data.

Only authorized personnel have access. If processors act on our behalf, we ensure they also maintain proper security standards.

If you suspect your account or data is compromised, please contact us immediately.

Questions, comments, complaints, or (suspected) data breach

If you have questions or complaints regarding your data, contact our DPO at privacy@winsearch.be.

If you're dissatisfied with our DPO’s decision, you can file a complaint with the Belgian Data Protection Authority via https://www.privacycommission.be

Changes to the Privacy Policy

This is not a static document. Updates may occur, and any changes will be published on our website.

By continuing to use the website after changes, you agree to the updated policy.

Effective date

This policy is effective as of May 25, 2018 and was updated on December 16, 2020.